Sinopec Lubricant (Singapore) Pte. Ltd. hereby invites qualified and experienced service providers to participate in an open bidding process for integrated ISO tank ocean freight, local trucking, depot and equipment rental services to support our export operations.
1 Scope of Service
The Contractor shall provide integrated ISO tank logistics services including, but not limited to:
1.1 Ocean freight booking and space coordination for all routes and destination ports listed in the RFQ, including shipping documents and export declaration arrangements.
1.2 Pick-up of 20’ ISO tanks from depots, delivery to Sinopec Lubricant Plant, and subsequent trucking to the container yard or PSA Port for export, including all associated depot handling services and yard storage until the ISO tanks are gated into PSA Port.
1.3 Provision or rental of suitable ISO tanks, tank cleaning and cleaning certificates; proper scheduling, driver management and real-time shipment monitoring to ensure safe and timely services.
1.4 Assignment of a dedicated customer service contact and backup support; use of Sinopec’s logistics platform where required; timely document and billing submission; contingency planning and shipment updates every Tuesday and Thursday after departure until arrival at destination.
2 Cargo Nature & Estimated Volume
2.1 Sinopec Lubricant Plant Address: 150 Tuas South Ave 5 Singapore 637363
2.2 Cargo: Lubricants
2.3 DG classification: Non-DG
2.4 Equipment: 20’ ISO tanks with a nominal capacity of 23,050 litres.
2.5 Estimated volume: 180 tanks per month; 2,160 tanks per year; 4,320 tanks over the initial two-year period.
Note: The above figures are indicative and may vary depending on production plans, market demand, and shipping schedules.
3 Contract Period
3.1 The proposed initial contract period will be two (2) years, commencing on 1 January 2027 and ending on 31 December 2028, with a possible one (1)-year extension subject to Sinopec’s confirmation and mutually agreed terms.
3.2 One (1) primary service provider and two (2) backup service providers will be selected.
3.3 The primary service provider will handle regular transportation services. Backup service providers may be engaged to address contingencies or urgent operational needs. If a backup service provider is activated, rates will be renegotiated and mutually agreed upon before a three-month transitional service period begins. During this period, we will initiate a formal tender to ensure a smooth transition and business continuity.
3.4 Ocean Freight Rates: Ocean freight rates shall be reviewed and re-quoted on a quarterly basis. Service providers shall ensure that their quotations remain competitive and reflect prevailing market conditions. Sinopec reserves the right to request service providers to resubmit revised quotations if the initial quotation results do not meet Sinopec’s expectations or commercial requirements.
3.5 Trucking and ISO Tank Leasing Rates: Trucking and ISO tank leasing rates shall remain fixed throughout the initial two-year contract period.
3.6 Sinopec Lubricant reserves the right to adjust service allocation among appointed providers based on performance, service reliability and operational requirements.
4 Bidder Requirements
4.1 Valid business registration and all applicable licenses, permits and authorizations required for the proposed services.
4.2 Proven safety record and full compliance with applicable local regulations.
4.3 Details of availabl ISO tank equipment resources, prime movers, chassis, maintenance programmes and shipment tracking systems.
4.4 Experienced operations and dispatch team with real-time coordination and escalation procedures.
4.5 Financial stability to support a multi-year service contract.
4.6 Ability to comply with Sinopec Lubricant’s service and performance standards and quote every route and destination listed in the RFQ. Missing any required route or destination quotation will result in disqualification.
5 Tender Documents Submission
All interested and qualified bidders shall submit the following documents:
5.1 Sinopec Lubricant RFI Questionnaire (Required Format: Excel file only)
l The Request for Information (RFI) form must be filled out completely and accurately, providing details on company qualifications, compliance, safety management, operational capability, and service experience.
l Supporting document can be submitted in Word, Excel or PDF format.
5.2 Sinopec Lubricant RFQ Quotation Template (Required Format: Excel file only)
l Ocean freight rates shall be valid for each quarterly quotation period. The initial quotation period is 1 January 2027 to 31 March 2027.
l Trucking and ISO tank leasing rates shall remain fixed from 1 January 2027 to 31 December 2028.
l Complete the official ocean freight, trucking, depot and ISO tank leasing quotation templates, with a clear breakdown of rates, currency, charging basis and all additional fees. All RFQ routes and destinations must be quoted.
l Ocean freight rates must include ISO tank leasing, cleaning, cleaning certificates and other charges specified in the RFQ. Items included in integrated rates must not be charged twice.
Ø State the carrier(s), sailing frequency, transit time, direct or transshipment routing and free time at origin and destination. Direct services are preferred and mandatory where specified in the RFQ.
Ø Destination free time: At least fourteen (14) days, preferably combined demurrage and detention, in accordance with the RFQ.
Ø Price Evaluation: Price scoring shall be based on the all-in rates for each trade lane and the overall total rates. All-in rates shall include ocean freight, documentation fees, export charges, and all other applicable fees and surcharges as specified in the RFQ. Service providers must provide a clear breakdown of all charges, and all applicable costs shall be included in the price evaluation.
5.3 Vendor Company Background Form (Required Format: Excel file only)
l Company profile, ACRA Business Profile, recent year financial statement.
l Supporting document can be submitted in Word, Excel or PDF format.
6 Submission Deadline
6.1 Two-Stage Tender Process
The tender will be conducted in two stages:
l Stage 1 - Request for Information (RFI): All interested bidders are required to submit their company profiles and relevant supporting documents for preliminary evaluation.
Ø Submission Deadline: 11 November, 10:00 AM (Singapore Time).
l Stage 2 – Request for Quotation (RFQ): Only bidders who meet the RFI requirements and successfully pass the preliminary evaluation will be shortlisted. Shortlisted bidders will be notified via email and invited to participate in Stage 2.
Ø Submission Deadline: 25 November, 10:00 AM (Singapore Time).
l The RFI and RFQ documents will be made available on the official Sinopec Lubricant Bidding Announcement website:
Ø http://sinolubesg.sinopec.com/sinolubesg/announcements/
Ø [Announcement of Bidding – Integrated ISO Tank Ocean Freight and Trucking Services]
6.2 Submission Requirement:
l Stage 1 – RFI: All RFI documents must be submitted directly to Jessica Xu Ting via email.
Ø Email address: xuting.lube@sinopec.com
l Stage 2 – RFQ: All RFQ submissions must be sent exclusively to the official Sinopec Lubricant Bidding.
Ø Email address: bidding.lube@sinopec.com
Ø Important Notes: Submissions sent to other email addresses may result in disqualification.
6.3 Late or Incomplete Submissions
Late or incomplete submissions will not be accepted. Bidders must use the official tender templates provided by Sinopec Lubricant. Submissions in alternative formats will not be accepted.
7 Quotation Q & A
Any relevant enquiries please contact relevant staff as below:
Contact person: Jessica Xu Ting
Direct dial: +65 6499 7038
Email: xuting.lube@sinopec.com
8 Other information
Sinopec Lubricant reserves the right to obtain clarification/ additional information from the supplier.
9 Miscellaneous
9.1 Sinopec Lubricant shall not be liable to any suppliers for the costs and expenses incurred by the supplier in preparing and submitting their quotation/proposal.
9.2 Sinopec Lubricant reserves the right to:
(a) reject any or all offers and discontinue the tender without obligation or liability to any potential supplier;
(b) accept an offer other than the lowest-priced offer based on the stated evaluation criteria;
(c) select one (1) primary service provider and two (2) backup service providers;
(d) make appointments based on initial offers, with or without further discussions or requests for best and final offers.
9.3 Sinopec Lubricant will not enter into correspondence with any suppliers regarding the reasons for non-acceptance of a quotation/proposal and reserves the rights not to disclose the details of the selected quotation/proposal to the rest of the suppliers.
9.4 Notification will not necessarily be sent to unsuccessful suppliers by Sinopec Lubricant.
3 【 供应商背景资料表格】 Company Background Form.xlsx
2 【RFQ 报价表】 Sinopec RFQ ISOTANK + Trucking template.xlsx
5 【物流服务商月度KPI考核表】KPI Review Form - 2025.xlsx
ISOTANK CONTAINER TRUCKING INTEGRATION SERVICES CONTRACT (final).docx